So you’ve found the right person for the job, now what? Here are the next five steps you need to take.

Step 1: Make an offer

• Check the candidate can legally work in New Zealand.
• Explain the 90-day trial period, if you’re going to use one (only small businesses can).
• Discuss the role, conditions, and benefits (hours, location, salary, training, fringe benefits, holidays, etc.).

Step 2: Sign the employment agreement

• Give the candidate a written employment agreement that’s specific to their employee type and includes all the agreed conditions.
• Provide them with a written role description.
• If you’re using the 90-day trial period, tell them about it again and write it into the agreement.
• Make sure they’ve signed the agreement before they start work.

Step 3: Get prepared for their first day

• Make sure systems, processes, tools, and stationery are ready to go.
• Plan out their first day and an induction process.
• Add them to any insurance policies you might have.
• If this is your first employee, you’ll need to register as an employer with Inland Revenue.

Step 4: Complete any remaining paperwork

• Enrol your employee in KiwiSaver (KS1), if they’re eligible.
• Have them complete a tax code declaration (IR330).
• Keep a wage record showing how much you pay them.
• Set up a holiday and leave record.

Step 5: Get them settled in

• Explain your workplace’s health and safety procedures.
• Show your new staff member how your systems and processes work.
• Introduce them to the rest of the team.
• Get their emergency contact details and give them yours.